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Faculty Senate Officer Duties

Officer Duties for Â鶹¹û¶³´«Ã½ Faculty Senate

Past President

• Serves as mentor and counselor to the seated president
• Meets with the Faculty Senate’s Executive Committee
• Attends regularly scheduled meetings of the Faculty Senate
• Serves in the capacity of the Faculty Senate president, if appropriate
• Other as dictated by need of the Faculty Senate

President

• Official representative of the Faculty Senate
• Presides over all Faculty Senate meetings
• Calls the meeting to order on time
• Recognizes members entitled to the floor
• States and puts to a vote all questions that legitimately come before the Senate
• Announces the results of each vote and the effect of the action
• Expedites business in every way possible without denying members their rights
• Responds to relevant questions of members
• Refrains from voting except when vote is by ballot or when the president’s vote would change the results
• At the proper time, declares meeting adjourned (by general consent or by a vote of Senate members)
• Carries out administrative and executive duties outlined in the Faculty Senate procedures or as directed by the Senate
• Represents the University at TUFS (Tennessee University Faculty Senates) and attends bi-annual meetings as the voting member
• Represents faculty (Faculty Senate) on the President’s Cabinet
• Meets with upper administrators, as appropriate
• Attends Deans’ Council meetings
• Member of the Budget Advisory Committee
• Ensures representation of Faculty Senate at Board of Trustees events, as appropriate
• Ensures representation of Faculty Senate at all commencement ceremonies
• Leads University faculty meetings
• Appoints committee members and subcommittees, as appropriate
• Serve in roles as designated by University policy
• Prepares appropriate reports
• Other as dictated by needs of the Faculty Senate

President-Elect

• Prepares and disseminates written agenda in collaboration with the president and secretary
• Serves in the role of parliamentarian during business meetings
• Follows Robert’s Rules of Order
• Enforces rules of debate, order and decorum
• Official representative of the Faculty Senate at the request of the Faculty Senate president
• Presides at meetings in the absence of the president
• Carries out administrative and executive duties as outlined in the procedures or directed by president or by vote of the Senate
• Serves as chairman of the nominating committee
• Serves on subcommittees of the Faculty Senate, as appropriate
• Represents the University at TUFS and attends bi-annual TUFS meetings, if possible
• Serves as voting representative in absence of the president
• Other as dictated by needs of the Faculty Senate
   

Secretary

• Determines a quorum at Senate business meetings
• Keeps minutes of the Faculty Senate business meetings and notes of meetings with the president
• Keeps on file all reports and relevant documents, as appropriate
• Keeps the organization’s official membership roll
• Calls roll at business meetings when required to do so
• Takes attendance at all Faculty Senate meetings
• Signs all certified copies of acts of the Faculty Senate
• Prepares and disseminates written agenda in collaboration with the president and president-elect
• Calls the meeting to order and immediately conducts the election for a chairman pro tem in the absence of the president, president-elect and past president
• Updates procedures, standing rules, etc. as recorded in the minutes
• Carries out administrative and executive duties outlined in the procedures or in collaboration with the president and/or president-elect, as appropriate
• Forwards all approved documents (minutes, notes, supporting documents, resolutions, etc.) and annual membership roster to the University Archives
• Maintains Faculty Senate website
• Gives report of Academic and Administrative Council meetings, as appropriate
• Welcomes new Senators and directs them to Faculty Senate website for information
• Sends list of newly elected or appointed Faculty Senators to University committees to the president’s office
• Other as dictated by needs of the Faculty Senate

[Approved by Faculty Senate on February 26, 2018]
[Approved by University Assembly April 18, 2018]